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Online Privacy and Access to Information Statement


The Yellowhead Regional Library is a consortium of 43 public and 43 school libraries. This statement addresses your online privacy and access to information through the Yellowhead Regional Library's headquarters Integrated Library System (ILS) and website.

The Yellowhead Regional Library Board and staff are subject to the Libraries Act and Regulation R.S.A. 2000 Chap. L-11 and the Freedom of Information and Protection of Privacy Act (FOIP), and uphold the Canadian Federation of Library Associations’ (CFLA) Statement on Intellectual Freedom and Libraries.

The Yellowhead Regional Library Board’s bylaws and policies are publicly available, including its Freedom of Information and Protection of Privacy (FOIP) bylaw and Information Technology policy.

Collection and Disclosure of Personal Information

The System only collects the amount of personal information needed to conduct library services and programs. Personally identifiable information contained in the patron record includes:

  • Name
  • Address
  • Phone number(s)
  • Email address

Patron records with charges below the defined threshold are purged after they have been expired for two years.

The System does not collect personal information for commercial marketing or distribution to private organizations. The System will only disclose personal information:

a. to law enforcement in response to a court order, such as a warrant, subpoena, or other legal compulsion.

b. in partnership with other Alberta libraries and library systems for the purposes of sharing materials under conditions defined in existing resource sharing agreements and programs (e.g. interlibrary loan agreements, TAL Card, ME Libraries), collecting fees or fines, and retrieving borrowed materials.

c. for the purpose of contacting next of kin or emergency response personnel in the case of an

Tracking and Security

Cookies – When you visit a website it may deposit a piece of data, called a web cookie, with the temporary web browser files on your computer. If you wish, you can change the settings on your web browser to deny cookies, or to warn you when a site is about to deposit cookies on your hard drive.

Encryption – The System’s website links patrons to their My Account on TRACpac and Relais for borrowing purposes. These consortia use encryption during the login process/transmission of a patron’s library card, username, and PIN.

eResources – The System subscribes to various databases found under the eResources tab of the System’s and our libraries’ websites. The administrative software of the databases may identify individual patron barcodes with specific titles read, however the System only uses the information anonymously to aggregate usage by patron’s registered library. The System does not analyze individual patron usage. Users may read the databases’ privacy policies on their home pages.

External Links – The System’s website links to other websites and eResources that may collect personal information. Users should review the privacy policies of these sites before providing them with personal data.

Reading History – Patrons can save their reading histories on TRACpac. These lists are private unless the patron chooses to share them, and the System will not share these lists, except when in response to a law enforcement court order, such as a warrant, subpoena, or other legal compulsion.

SimplyReports – The System utilizes SimplyReports software to pull data from the ILS in order to create custom reports and to assist with identifying recent borrowers of a lost or damaged library item. This information can only be drawn for the last five borrowers of an item and is only used for the stated purpose of retrieving missing pieces, missing items, and to invoice for damage or loss.

Usage Statistics – The System uses Google Analytics to discover usage of the System’s and our libraries’ websites. Google Analytics uses cookies. Users may read Google Analytics’ policies.

Parental Responsibility for Minors

Yellowhead Regional Library does not act in loco parentis. Parents and legal guardians take responsibility for what their children access on and through the System’s website. No age restrictions or filters apply to the System’s databases, eResources, or links to external sites, and the System’s Internet access is not filtered.

Programs and Events

Online Forms and Electronic Communication with System Staff – The System may provide online forms for facilitating services or resource acquisition suggestions. These forms will require some user personal information. The System will gather only the personal information necessary to facilitate the registration or request, and the personal information will not be used for any other purpose. Personal information provided to System staff through any other electronic communications, such as email, text, etc. will be used only to facilitate the request submitted.

Social Media

The System may provide access to social media. Users posting comments to the System’s social media should be aware of the public nature of such posts and of their responsibility to exercise caution when sharing personally identifiable information over social media.

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Fun times
14 February, 2019


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Canada travels
09 December, 2018

A cross-canada photo trip

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Terms of Use

These are the terms of use

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Red Dress Day

Red Dress Day (or MMIWG2S+) honours the memories of missing and murdered Indigenous women and girls across Canada. Métis artist Jaime Black helped inspire the red dress movement, where red dresses are hung from windows and trees to represent the pain and loss felt by loved ones and survivors.

Originally starting as the REDdress art installation, Red Dress Day became a grassroots movement across North America. The project was made up of 600 community-donated red dresses, which were later placed in public spaces throughout Winnipeg and across Canada.The artist chose the colour red after speaking with an Indigenous friend who told her that is the only colour spirits can see. Red dresses are used to call the spirits of missing and murdered women and girls back to their loved ones. The goal was to speak to the gendered and racialized nature of violent crimes against Indigenous women and to evoke a presence by marking absence.Local panel featuring Advocates and Community Leaders within the RMWBRed Dress Project by Jamie BlackReclaiming Power and Place Executive SummaryNative Women’s Association of CanadaTaken, the SeriesStolen Sisters, Emmanuelle WalterViolence Against Indigenous Women, Allison HargreavesKeensahnak/ Our murdered and missing Indigenous sisters, Dr. Tracey Bear, et alConnie Walker, Stolen the Search For Jermaine & Murdered and Missing (CBC)Connie Walker, Missing & Murdered: Finding Cleo (CBC)


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Land and Treaty Acknowledment

We are all Treaty 6 people. From the Plains Cree, Woodland Cree, Beaver Cree, Saulteaux, Niisitapi (Blackfoot), Métis,and to the Nakota Sioux who were the original People of the Lands. Now we live here, together, sharing the space.

Treaty 6 Coin
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Event / Program
Wednesday Evening Book Club
Start Date: Wednesday, 5 April 2023
End Date: Wednesday, 7 June 2023
Schedule: Every month on the first Wednesday
Time: 7:00 p.m. - 8:00 p.m.
Location: Stony Plain Public Library
Cost: FREE
Join us once a month for a fun filled evening discussing books!
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Event / Program
Friday Afternoon Book Club
Start Date: Friday, 17 March 2023
End Date: Friday, 16 June 2023
Schedule: Every month on the third Friday
Time: 1:30 p.m. - 2:30 p.m.
Location: Stony Plain Public Library
Cost: FREE
Join us once a month for a great discussion on that month's book!
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Event / Program
Laughter Club
Start Date: Thursday, 16 March 2023
End Date: Thursday, 22 June 2023
Schedule: Every week on Thursday
Time: 3:30 p.m. - 4:30 p.m.
Location: Stony Plain Public Library
Cost: FREE
Come have a laugh with our therapeutic laughter coach!
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Event / Program
Yoga for Seniors Session 3
Start Date: Monday, 15 May 2023
End Date: Monday, 26 June 2023
Schedule: Every week on Monday
Time: 11:00 a.m. - 12:00 p.m.
Location: Stony Plain Public Library
Cost: $60 for 6 sessions
Join Deb Cosgrove from Acu-Harmony yoga for this wonderful program designed specifically for seniors.
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